Tendering and Development - Preparation is the Key

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Tendering and Development - Preparation is the Key

By: Mel Dunn

In the article Getting Involved in the Global Development Market (available in full in Latest News at www.globizdev.com) I commented that while tendering skills are critical, in isolation of other key activities success is a lottery.

Preparation must remain as a key and ongoing activity if organisations and individuals are to expect success from their tendering involvement.

While there is no doubt that some of this preparation may require investment if site visits and the like are to occur, as they need to, not all preparation is costly.

So often, when working with some of the smaller organisations that seek activity in sub-components of larger projects, the tendering effort is stressful, time-challenged and often without system.

This can be managed by planning in advance.

As discussed in Getting Involved in the Global Development Market, tender responses, even for sub-components, invariably require details of your team, approach and methodology, management, price and past experience. With the often tight timelines for the tender response, it is critical that time is spent on ensuring the best possible solution to the project's requirements at the best possible price. Hence, time should be mostly devoted to new thinking, not administrative compilation of past information.

There is no doubt that a successful track record of implementing or involvement in similar activities will be assessed and contribute to your success or failure for any tender. But this does not mean taking two weeks to find and compile a list of past experiences is time well spent - this can be done now and on an ongoing basis.

All tenders are likely to request a range of information that demonstrates your experience in past, similar activities. Information required invariably includes the activity name, location and duration, client, project value, key personnel by name and title, and a synopsis of the activity.

Collating this activity is obviously going to be a challenge if it requires seeking out personnel and past team members for information, relying on memory etc. The solution is to encourage the habit of compiling relevant information as soon as a project or activity commences, and keeping the information current.

This can be made even easier by capturing information from the beginning of a project consistent with how a future tender might require the information presented.

Major agencies require a Project Data Sheet (PDS, or similar name) for each project example that you are presenting with your tender. This is usually one page per example, and captures all the information required in the assessment of your tender. I have prepared a word document that is consistent with information that would be required by the World Bank, ADB and AusAID etc, and any sub-components within project from those agencies. This can be downloaded from the Latest News page at http://www.globizdev.com/articles/latestnews.php (it is listed as PDS Template.doc).

So what do I do now I have the PDS Template?

Simply stated - start using it!

If you have a number of project examples in different formats, then consider updating the information to use this format. If you have yet to compile capability information, then this would be a useful format to start populating.

Importantly, as any new project or activity commences, set up a new PDS immediately and update it regularly.

Can I use each PDS just as it is for any tender I submit?

Remember that while this template is consistent with what is currently asked, it is important to check exact tender requirements before submission to ensure compliance.

Secondly, each tender has different considerations because each project is different, so a generic response is seldom successful. Similarly, each project you have undertaken would have contained a range of activities, approaches etc. So, before just adding a PDS example to a tender submission, consider what the tender's (project's) focus is, and ensure your PDS examples demonstrate this. Occasionally a slight re-write to place greater emphasis on a key aspect of relevance is important.

What if I do not tender for activities?

The information that the PDS template captures is useful for submissions direct to client, or as a data capture tool for drawing information from for developing capability documents, case-study information and the like.

Preparation is the key.

Whether preparing a tender for a complex project, or a proposal direct to a client, it is important that time is spent coming up with the best possible approach to ensure implementation creates the best outcomes. Taking time away from this critical aspect of tender and proposal development to prepare Project Data Sheets is not time well spent.

Download the PDS Template, a word document, in Latest News at http://www.globizdev.com/articles/latestnews.php

http://www.globizdev.com

About The Author

Mel Dunn is Managing Director of Global Business and Development Solutions, which works with individuals and organisations that are committed to business success and the success of others. We work globally and locally and focus on providing sustainable solutions for our clients.

We offer a range of services including:

  • Proposal and tender development
  • Technical assistance
  • Research and strategy development
  • Quality review of submissions
  • Market entry support
  • Partner identification
  • On-ground representation

Visit the website for more information about how we could assist you at www.globizdev.com. You will also find a 'contact us' form there or you can contact us immediately using enquiry@globizdev.com. We make every effort to respond to your enquiry within 24 hours.

All readers are free to use any part of this article on the condition that the following attribution is included in full, including a live link to the Global Business and Development Solutions website. Please email enquiry@globizdev.com to advise where this information will appear.

"By Mel Dunn, Managing Director of Global Business and Development Solutions. Please visit www.globizdev.com for additional information about GBDS and how their services could benefit you."

Comments

Mragnayani 09.01.2011. 00:58

My breasts become very tender when my periods are due.Why does this happen? Array

Mragnayani

Admin 09.01.2011. 00:58

Hormonal changes during your menstrual cycle may contribute to breast tenderness after your period.Menstrual Cycle
Your menstrual cycle is your body's way of preparing for pregnancy. You calculate your menstrual period by counting the number of days from the first day of your period until the first day of the next period, which is usually about 28 days, according to the U.S. Department of Health and Human Services. Part of your body's pregnancy preparation involves shifts in female hormones throughout the duration of your menstrual cycle.
Menstrual Cycle Stages
The American Pregnancy Association states that your menstrual cycle is divided into two stages; the follicular stage and the luteal stage. During the follicular stage--lasting from the first day of your menstrual period until ovulation---increasing levels of estrogen cause your uterine lining to thicken and an egg in one of your ovaries to mature. The luteal stage begins when your ovary releases the mature egg into your fallopian tube and lasts until the first day of your next period. During this stage of your menstrual cycle, the follicle that released the mature egg produces higher levels of progesterone, which prepares your uterus to receive and nurture the fertilized egg.
Menstrual Period
If the ripe egg released from your ovary does not get fertilized, your body's levels of progesterone and estrogen drop drastically; your body doesn't need high hormone levels to support your pregnancy since you didn't conceive. The unfertilized egg disintegrates and leaves your body in the monthly flow of blood that you know as your menstrual period. The beginning of this period also marks the beginning of your next menstrual cycle and the beginning of your body's preparations for pregnancy once again.
Estrogen
One of the key female hormones involved in your menstrual cycle is estrogen. During the follicular stage of your menstrual cycle, the levels of estrogen in your bloodstream increase daily until they trigger ovulation. Without accompanying high levels of progesterone to offset its effects, the estrogen dominates your body during the first half of your menstrual cycle. Since estrogen is the female hormone that causes breast development, the rising levels of this hormone in your body during the first half of your menstrual cycle often causes breast soreness or tenderness during and after your period.
Considerations
Experiencing breast tenderness after your period simply indicates that your body is producing adequate levels of the female hormone estrogen. If you experience excessive breast tenderness before, during and after your period, accompanied by recurrent miscarriage or the inability to get pregnant for more than a year, then you may be producing too little progesterone or too much estrogen. If you suspect your breast tenderness may be due to hormone imbalances, talk to your doctor about hormone testing.

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Jessica K 08.09.2008. 18:48

george washington carver quotes PLEASE!!!? can anyone find me a complete list of quotes by george washington carver??? it would be very very much appreciated!!!

Jessica K

Admin 08.09.2008. 18:48

Education is the key to unlock the golden door of freedom.
George Washington Carver

Fear of something is at the root of hate for others, and hate within will eventually destroy the hater.
George Washington Carver

How far you go in life depends on your being tender with the young, compassionate with the aged, sympathetic with the striving and tolerant of the weak and strong. Because someday in your life you will have been all of these.
George Washington Carver

I love to think of nature as an unlimited broadcasting station, through which God speaks to us every hour, if we will only tune in.
George Washington Carver

I wanted to know the name of every stone and flower and insect and bird and beast. I wanted to know where it got its color, where it got its life - but there was no one to tell me.
George Washington Carver

If you love it enough, anything will talk with you.
George Washington Carver

Learn to do common things uncommonly well; we must always keep in mind that anything that helps fill the dinner pail is valuable.
George Washington Carver

Ninety-nine percent of the failures come from people who have the habit of making excuses.
George Washington Carver

No individual has any right to come into the world and go out of it without leaving something behind.
George Washington Carver

Nothing is more beautiful than the loveliness of the woods before sunrise.
George Washington Carver

Our creator is the same and never changes despite the names given Him by people here and in all parts of the world. Even if we gave Him no name at all, He would still be there, within us, waiting to give us good on this earth.
George Washington Carver

Reading about nature is fine, but if a person walks in the woods and listens carefully, he can learn more than what is in books, for they speak with the voice of God.
George Washington Carver

Since new developments are the products of a creative mind, we must therefore stimulate and encourage that type of mind in every way possible.
George Washington Carver

There is no short cut to achievement. Life requires thorough preparation - veneer isn't worth anything.
George Washington Carver

When our thoughts - which bring actions - are filled with hate against anyone, Negro or white, we are in a living hell. That is as real as hell will ever be.
George Washington Carver

When you can do the common things of life in an uncommon way, you will command the attention of the world.
George Washington Carver

When you do the common things in life in an uncommon way, you will command the attention of the world.
George Washington Carver

Where there is no vision, there is no hope.
George Washington Carver

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