by: Andrew Karasev
Microsoft Great Plains is one of three Microsoft Business Solutions mid-market ERP products: Great Plains, Solomon, Navision. Considering that Great Plains is now very good candidate for integration with POS application, such as Microsoft Retail Management System or RMS and Client Relation Systems, such as Microsoft CRM – there is common need in Great Plains customizations and integrations, especially on the level of MS SQL Server transact SQL queries and stored procedures. In this small article we’ll show you how to create auto-apply utility, when you integrate huge number of sales transactions and payments. We will be working with RM20101 – Receivables Open File and RM20201 – Receivables Apply Open File. Let’s see SQL code:
declare @curpmtamt numeric(19,5)
declare @curinvamt numeric(19,5)
declare @curpmtnum varchar(20)
declare @curinvnum varchar(20)
declare @curinvtype int
declare @curpmttype int
declare @maxid int
declare @counter int
Create a temporary table
create table #temp
(
[ID] int identity(1,1) primary key,
CUSTNMBR varchar(15),
INVNUM varchar(20),
INVTYPE int,
PMTNUM varchar(20),
PMTTYPE int,
INVAMT numeric(19,5),
PMTAMT numeric(19,5),
AMTAPPLIED numeric(19,5)
)
create index IDXINVNUM on #temp (INVNUM)
create index IDXPMTNUM on #temp (PMTNUM)
Insert unapplied invoices and payments
insert into #temp
(
CUSTNMBR,
INVNUM,
INVTYPE,
PMTNUM,
PMTTYPE,
INVAMT,
PMTAMT,
AMTAPPLIED
)
select
CUSTNMBR a.CUSTNMBR,
INVNUM b.DOCNUMBR,
INVTYPE b.RMDTYPAL,
PMTNUM a.DOCNUMBR,
PMTTYPE a.RMDTYPAL,
INVAMT b.CURTRXAM,
PMTAMT a.CURTRXAM,
AMTAPPLIED 0
from RM20101 a
join RM20101 b on (a.CUSTNMBR b.CUSTNMBR)
join RM00101 c on (a.CUSTNMBR c.CUSTNMBR)
where
a.RMDTYPAL in (7, 8, 9) and
b.RMDTYPAL in (1, 3) and
a.CURTRXAM 0 and
b.CURTRXAM 0
order by
a.custnmbr,
b.DOCDATE,
a.DOCDATE,
a.DOCNUMBR,
b.DOCNUMBR
Iterate through each record
select @maxid max([ID])
from #temp
select @counter 1
while @counter @curpmtamt) and (@curpmtamt>0) and (@curinvamt>0) if the invoice amount is greater or the same as the payment amount
begin
select @curinvamt @curinvamt - @curpmtamt invoice amount remaining
update with the amount that is applied to the current invoice from
the current payment
update #temp
set
AMTAPPLIED @curpmtamt
where
[ID] @counter
update with amount of invoice remaining
update #temp
set
INVAMT @curinvamt
where
INVNUM @curinvnum and
INVTYPE @curinvtype
update with amount of payment remaining
update #temp
set
PMTAMT 0
where
PMTNUM @curpmtnum and
PMTTYPE @curpmttype
end
else if (@curinvamt 0) and (@curinvamt>0) if the invoice amount is lesser to the payment amount
begin
select @curpmtamt @curpmtamt - @curinvamt payment amount remaining
update with the amount that is applied to the current invoice from
the current payment
update #temp
set
AMTAPPLIED @curinvamt
where
[ID] @counter
update with amount of invoice remaining
update #temp
set
INVAMT 0
where
INVNUM @curinvnum and
INVTYPE @curinvtype
update with amount of payment remaining
update #temp
set
PMTAMT @curpmtamt
where
PMTNUM @curpmtnum and
PMTTYPE @curpmttype
end
go to the next record
select @counter @counter + 1
end
update the RM Open table with the correct amounts
update
RM20101
set
CURTRXAM b.INVAMT
from
RM20101 a
join #temp b on (a.DOCNUMBR b.INVNUM and a.RMDTYPAL b.INVTYPE)
update
RM20101
set
CURTRXAM b.PMTAMT
from
RM20101 a
join #temp b on (a.DOCNUMBR b.PMTNUM and a.RMDTYPAL b.PMTTYPE)
create the RM Apply record or update if records already exist
update
RM20201
set
DATE1 convert(varchar(10), getdate(), 101),
GLPOSTDT convert(varchar(10), getdate(), 101),
APPTOAMT APPTOAMT + a.AMTAPPLIED,
ORAPTOAM ORAPTOAM + a.AMTAPPLIED,
APFRMAPLYAMT APFRMAPLYAMT + a.AMTAPPLIED,
ActualApplyToAmount APFRMAPLYAMT + a.AMTAPPLIED
from
#temp a
join RM20101 b on (b.DOCNUMBR a.INVNUM and b.RMDTYPAL a.INVTYPE)
join RM20101 c on (c.DOCNUMBR a.PMTNUM and c.RMDTYPAL a.PMTTYPE)
join RM20201 d on (d.APFRDCTY a.PMTTYPE and
d.APFRDCNM a.PMTNUM and
d.APTODCTY a.INVTYPE and
d.APTODCNM a.INVNUM)
where
a.AMTAPPLIED 0
insert into RM20201
(CUSTNMBR,
DATE1,
GLPOSTDT,
POSTED,
APTODCNM,
APTODCTY,
APTODCDT,
ApplyToGLPostDate,
CURNCYID,
CURRNIDX,
APPTOAMT,
ORAPTOAM,
APFRDCNM,
APFRDCTY,
APFRDCDT,
ApplyFromGLPostDate,
FROMCURR,
APFRMAPLYAMT,
ActualApplyToAmount)
select
CUSTNMBR a.CUSTNMBR,
DATE1 convert(varchar(10), getdate(), 101),
GLPOSTDT convert(varchar(10), getdate(), 101),
POSTED 1,
APTODCNM a.INVNUM,
APTODCTY a.INVTYPE,
APTODCDT b.DOCDATE,
ApplyToGLPostDate b.GLPOSTDT,
CURNCYID b.CURNCYID,
CURRNIDX '',
APPTOAMT a.AMTAPPLIED,
ORAPTOAM a.AMTAPPLIED,
APFRDCNM a.PMTNUM,
APFRDCTY a.PMTTYPE,
APFRDCDT c.DOCDATE,
ApplyFromGLPostDate c.GLPOSTDT,
FROMCURR c.CURNCYID,
APFRMAPLYAMT a.AMTAPPLIED,
ActualApplyToAmount a.AMTAPPLIED
from
#temp a
join RM20101 b on (b.DOCNUMBR a.INVNUM and b.RMDTYPAL a.INVTYPE)
join RM20101 c on (c.DOCNUMBR a.PMTNUM and c.RMDTYPAL a.PMTTYPE)
where
a.AMTAPPLIED 0 and
not exists (select 1
from RM20201 d
where d.APFRDCTY a.PMTTYPE and
d.APFRDCNM a.PMTNUM and
d.APTODCTY a.INVTYPE and
d.APTODCNM a.INVNUM)
drop table #temp