SharePoint WorkSpace 2010 - Getting your Groove Back Offline
As organizations grow in size, their operations become increasingly complex. However, complexity also brings new challenges, which have to be overcome if businesses are to operate smoothly. One such challenge is managing information in an ever-expanding digital landscape.
SharePoint Workspace 2010 is a software tool developed by Microsoft to solve this conundrum. It is an offline client component of Microsoft SharePoint that allows users to work offline with their SharePoint sites, lists, and documents. SharePoint Workspace 2010 provides an easy-to-use interface for its users, giving them seamless access to SharePoint data, even when they are not connected to the corporate network.
In this article, we will highlight some of the key features of SharePoint Workspace 2010 and how you can use them to your advantage.
Use SharePoint Workspace to work offline
SharePoint Workspace 2010 allows users to work offline with their SharePoint sites, lists, and documents. When users are connected to the corporate network, everything they do in SharePoint Workspace is synchronized with the SharePoint Server. When they go offline, they can continue working with their data, and when they get back online, their changes are automatically synced with the SharePoint Server.
This feature is important for users who travel frequently or have unreliable network connections. With SharePoint Workspace, they can download SharePoint data to their local computer and work on it offline, then upload the changes back to SharePoint when connected to the Internet.
Collaborate with others on SharePoint sites and lists
SharePoint Workspace 2010 is designed for collaboration. It allows multiple users to work on the same SharePoint sites and lists simultaneously. Users can also see who is currently working on the same SharePoint document as them, so they can avoid conflicts and work collaboratively.
This feature is useful for teams that need to share and collaborate on documents in real-time. With SharePoint Workspace, they can work on the same document without worrying about versioning or conflict resolution.
Access SharePoint data quickly and easily
SharePoint Workspace 2010 allows users to access their SharePoint data quickly and easily. Users can add SharePoint sites, lists, and documents to their SharePoint Workspace, making them easily accessible whenever they need them.
Users can also search for SharePoint data directly from SharePoint Workspace, using the same search options as in SharePoint Server. This feature helps users find the information they need quickly, without having to navigate through a complex SharePoint hierarchy.
Work with SharePoint data offline
SharePoint Workspace 2010 not only allows users to work offline, it also lets them work with SharePoint data offline. Users can download SharePoint lists and documents to their local computer, make changes, and then upload the changes back to SharePoint when they get back online.
This feature is useful for users who need to work with SharePoint data while traveling or in areas with limited network connectivity.
Customize SharePoint Workspace to fit your needs
SharePoint Workspace 2010 is highly customizable, allowing users to create custom views, alerts, and notifications. Users can also create custom fields, folders, and metadata, to better organize their SharePoint data.
This feature is useful for users who need to manage large amounts of data in SharePoint. With SharePoint Workspace, they can tailor their view of SharePoint to fit their specific needs.
Conclusion
SharePoint Workspace 2010 is a valuable tool for managing SharePoint data offline and online. Its seamless integration with SharePoint Server and its customizable interface make it a powerful collaboration tool for teams. With SharePoint Workspace, users can work offline with their data, collaborate with others on SharePoint sites and lists, access SharePoint data quickly and easily, work with SharePoint data offline, and customize SharePoint Workspace to fit their needs.